ISO/IEC JTC 1
Information Technology
ISO/IEC JTC 1 N 4558
DATE: 1997.03.05
REPLACES JTC 1 N 4246
DOC TYPE:
Procedural Documentation
TITLE:
JTC 1 Policy on Electronic Document Distribution Using Diskettes
and E-mail
SOURCE:
JTC 1 Ad Hoc on JTC 1 Strategy for Implementing IT
PROJECT:
STATUS:
As per Recommendation 5 of the February 1997 Ad Hoc Group meeting
on JTC 1 Strategy for Implementing IT, this document is circulated
to JTC 1 National Bodies for a 60-day letter ballot.
ACTION ID: LB
DUE DATE: 1997.05.20
DISTRIBUTION: P and L Members
MEDIUM: D
DISKETTE NO.: 116
NO. OF PAGES: 20
Secretariat, ISO/IEC JTC 1, American National Standards Institute,
11 West 42nd Street, New York, NY 10036; Telephone: 1 212 642
4932; Facsimile: 1 212 398 0023; Email: lrajchel@ansi.org
----------------
JTC 1 N 4558
1997-02-27
(Supersedes JTC 1 N 4246Rev)
JTC 1 Policy on Electronic Document Distribution using diskettes
and e-mail
1 Scope
This document is to be read and implemented in association with
JTC1 N 4560. Together, these documents define the JTC1 policy
for electronic document distribution using diskettes and e-mail.
2 Media
Documents shall be distributed on 90 mm (3 1/2") high density
(1,44 MB) flexible disk cartridges (diskettes). Other media
may be required on an exceptional basis.
3 Formatting and Filing System
The media formatting and filing system used shall be compatible
with the DOS 5.0 and higher operating systems.
It is the responsibility of both the source and the recipient
to verify that diskettes are virus-free.
4 Document Preparation and Distribution
4.1 File Formats
The choice of the file format shall be a function of the type
of document being distributed (i.e., revisable or non-revisable
text) 1, or any special needs (e.g., graphics, test
suites, use of tables etc.).
The following file formats are acceptable 2:
Annex E lists recommended formats for many different types of
documents. New DIS balloting procedures will determine the document
form to be used. It is a matter between the NB and the ITTF and
beyond the scope of this policy. However, based upon experience,
if the final text is then distributed, PDF is the recommended
format.
It is recognized that in certain cases, standards documents may
be prepared which utilize other formats to provide machine readable
content. Specific JTC1 approval to use such formats, in a normative
manner, should be sought by the appropriate SC (e.g. for the
use of Machine Processable (Table and Tree Combined Notation (TTCN))
and such approval, if granted, does not remove the need to provide
a copy for distribution of the human readable content in one of
the formats above.
The policy covers many forms of distribution, some of which, e-mail
with attachments is the most appropriate means. When using e-mail
with attachments encoding of binary files (e.g. Word and WP documents)
is necessary and desirable for RTF (See "Tips and Techniques").
4.2 Graphics
Simple graphics embedded in revisable documents should be editable
by the graphics application of the accepted word processing packages.
PDF™ should be used for documents with complex embedded
graphics. When appropriate, the graphic(s) may be circulated
as a separate file in the directory. Documents containing graphics
not available in an acceptable electronic format should be distributed
in paper format.
If the document contains other than simple graphics as described
above (and is being circulated in revisable form for comment),
the graphics should be circulated as a separate file(s) in the
directory.
4.3 Document Layout
Publishable documents should be in the published format in accordance
with the ISO/IEC directives or the JTC1|ITU-T collaborative procedures
as appropriate. Others should be in single column format which
is more readable via electronic media.
Committees shall make use of the ISO/IEC Forms supplied by the
JTC 1 Secretariat. Technical editors will also be encouraged
to make use of the standards format templates currently being
developed by the ISO Central Secretariat and the IEC Central Office.
Annex A of this document defines the common areas for both North
American paper (8 1/2" x 11") and A4 paper. While the
establishment of a common text area does not fully address difficulties
arising from multiple paper sizes, it will fulfill compliance
to ISO 216:1975 (Writing paper and certain classes of printed
matter -- Trimmed sizes -- A and B series). Use of the common
text area in conjunction with the PDF™ file format should
ensure the integrity of document layout.
4.4 Directory Structure
4.4.1 Sub-directories
Sub-directories should be created for each document. In order
to prevent introduction of errors into technical documents (e.g.,
through conversion which may lead to font changes, page renumbering,
etc.), separate files shall be created for cover sheets, ballot
forms and explanatory reports. The Secretariat shall use discretion
to determine if the cover sheet is directly attached to administrative
documents.
The directory name shall have eight characters mnemonic using
the format YYNXXXXX where YY is the originating committee (J1
for JTC 1; 07 for SC 7, etc.) and NXXXXX is the document "N"
number, with leading zeroes if required.
4.4.2 File Naming Schema
Each file name shall have no more than eight characters mnemonic.
Documents shall be named using the format YYNXXXXa.sss where YY
is the originating committee (J1 for JTC 1; 07 for SC 7, etc.);
"NXXXX" is the document "N" number; "a"
identifies specific files (C for "Cover Sheet"; B for
"Ballot Form", T for "Ballot Text" and E
for "Explanatory Report) and ".sss" is the software
identifier.
If a document replaces an earlier document a new number shall
be assigned (i.e., "N 346 Revised" and "YYNXXXXr.sss"
are not permitted.)
If a document number is over 9999, "NXXXX" indicates
the last four digits of the document number.
In those instances where the document is stored in multiple files
(i.e., annexes, graphics, etc.), those file names shall be named
using the format "YYNXXXXz.sss" where "YY"
is the originating committee ("J1" for JTC 1; "07"
for SC 7, etc.); "NXXXX" is the document "N"
number; and "z" is serial number of the multiple files
(1 for the first file in the series; 2 for the second; etc.);
and ".sss" is the software identifier.
The Read-Me files shall contain descriptions for multiple files.
Annex B of this document provides examples of valid file names.
4.4.3 Application Software Naming Schema
Each file name shall contain a suffix (.sss) identifying the software
type:
| Rich Text Format | .rtf |
| Microsoft Word TM | .doc |
| WordPerfect TM | .wp |
| DOS Text File | .txt |
| Portable Document Format TM | |
| Hypertext Markup Language | .htm |
4.4.4 "Human Readable" Read-Me File
Each sequential diskette shall include a non-compressed DOS text
file (ISO 8859-1 ) which will serve as a directory for the disk.
This file shall be named "YYRXXX.txt" were "YY"
is the originating committee, "R "is "Read-Me",
and "XXX" is the sequential diskette serial number.
This Read-Me file, when viewed or printed, shall resemble a document
transmittal letter indicating:
The line length of any field shall not exceed 75 characters.
This file should also be sent as an email message to the direct
electronic distribution list described in Section 6.1 of this
document.
Circulation of this file does not preclude the need for an entire
document register to be issued as per the ISO/IEC JTC 1 Directives.
4.4.5 Downloadable Read-Me File
Each sequential diskette shall also include a non-compressed DOS
text file (ISO 8859-1) suitable for downloading into National
Body document tracking databases. This file shall be named "YYDXXX.txt"
were "YY" is the originating committee, "D"
is "Downloadable", and "XXX" is the diskette
serial number (see Clause 4.5). This shall be a tab-delimited
file containing the same fields identified in Clause 4.4.4. The
presence of absence of fields in both forms of Read-Me files,
cover letters, etc. is detailed in Annex F. The file format for
this tab-delimited text file is as follows:
| field | field Name | Type | Width |
| 1 | XSCNUMBER | Character | 15 |
| 2 | XDOCNUMBER | Character | 10 |
| 3 | XTYPENUM | Numeric | 2 |
| 4 | XDESIG | Character | 5 |
| 5 | XPROJECTNO | Character | 17 |
| 6 | XDATE | Character | 10 |
| 7 | XDUEDATE | Character | 10 |
| 8 | XSOURCE | Character | 254 |
| 9 | XTITLE | Character | 254 |
| 10 | XVOTEDUE | Character | 10 |
| 11 | XCMTDUE | Character | 10 |
| 12 | MEDIUM | Character | 1 |
| 13 | DISKNO | Numeric | 5 |
| 14 | STATUS | Character | 254 |
| 15 | ACTIONID | Character | 4 |
| 16 | PAGES | Numeric | 10 |
| 17 | REPLACES | Character | 13 |
Subcommitte Secretariats are requested to observe these requirements.
4.5 Labeling and Packaging
Each diskette shall be clearly labeled with the following information:
All diskettes shall be airmailed in a rigid or suitably padded
envelope.
5. Compression Utilities
Compression may be used if so agreed by the recipients of the
diskette distribution. When compression is used, it shall be
compatible with PKZIP™.
6. Direct Electronic Distribution
Secretariats are requested to note the planned future phases of
JTC 1's strategy for implementation of information technology
and to investigate options for moving toward direct electronic
distribution.
6.1 Email Lists
Each Secretariat shall establish a list of electronic mail (Email)
addresses that replicates the committee's formal distribution
list as defined in Section 8.3 of the ISO/IEC JTC 1 Directives
(i.e. the email list includes Participating (P) and Liaison (L)
members, the JTC 1 Secretariat and the ITTF, as well as the appropriate
committee officers). Any member that does not have an email
address may be listed with a facsimile number.
In some instances, and only upon written confirmation of the P-
or L-member, responsibility for receipt and distribution of documents
may be delegated to the member's Head of Delegation or other identified
expert.
Secretariats may establish a separate distribution list including
additional addresses (i.e., individual experts, etc.) for the
exchange of less formal documents.
6.2 Encoding Utilities
In some cases, encoding may be required for the transmission of
Email messages. When agreed by the recipients of the distribution,
UUENCODING shall be used.
It may be necessary in the future to migrate from UUENCODING to
MIME encoding.
6.3 Electronic Balloting
Ballot forms should be returned to committee secretariats in electronic
format on diskette or via Email. It is not necessary to return
the balloting form distributed by the Secretariat as long as all
relevant fields are covered in the balloting response.
As a temporary procedure, to ensure fidelity when a ballot is
cast via Email, an electronic acknowledgment of the vote shall
be sent by the Secretariat.
6.4 Document Classification
Annex D contains classification of various document types used
by JTC1 and its subsidiary bodies. The accepted forms of distribution
are identified by document type.
---------------------------------------------
1 Identification of "Document Type" is defined in Annex D.
2 As Technology changes, this list shall be reviewed for continued relevancy. This list is not intended to indicate priority.
3 See Annex C
Annex A
Text Area for A4 and North American Paper Sizes
Paper sizes
| A4 | 210 mm wide, 297 mm high |
| North American | 216 mm wide, 279 mm high |
| (8 1/2" wide, 11" high) |
MAXIMUM common text area for each paper size
183mm wide, 262 mm high
(7.08" wide, 10.24" high)
Minimum Margins for placing a common text area on an A4 page
| Top | 10 mm |
| Bottom | 28 mm |
| Left | 20 mm |
| Right | 10 mm |
Minimum Margins for placing a common text area on a North American
page
| Top | 10 mm |
| Bottom | 10 mm |
| Left | 20 mm |
| Right | 17 mm |
Symmetrical margins which are more generous than the above minimum
margins enhance electronic readability.
Annex B
Examples of Valid File Names
| 06N08888 | Directory | |
| 06N8888.rtf | SC 6 N 8888 (in Rich Text Format (RTF)) | |
| 06N8888C.rtf | Cover sheet for SC 6 N 8888 (in RTF) | |
| 06N8888E.rtf | Explanatory report for SC 6 N 8888 (in RTF) | |
| 06N88881.doc | Annex A to SC 6 N 8888 (in Microsoft Word™) | |
| 06N88882.doc | Annex B to SC 6 N 8888 (in Microsoft Word™) | |
| 06N88883.doc | Annex C to SC 6 N 8888 (in Microsoft Word™) | |
| 06N88884.doc | Annex D to SC 6 N 8888 (in Microsoft Word™) |
| 18N09999 | Directory | |
| 18N9999.rtf | SC 18 N 9999 (in RTF) | |
| 18N9999C.rtf | Cover sheet for SC 18 N 9999 (in RTF) | |
| 18N9999E.rtf | Explanatory report for SC 18 N 9999 (in RTF) | |
| 18N99991.doc | Pages 1-50 of SC 18 N 9999 (in Microsoft Word ™) | |
| 18N99992.txt | Pages 51-75 of SC 18 N 9999 (in text) |
| 21N10000 | Directory | |
| 21N0000.txt | SC 21 N 10,000 (in text) | |
| 21N0000B.doc | Ballot form for SC 21 N 10,000 (in Microsoft Word™) | |
| 21N0000C.doc | Cover sheet for SC 21 N 10,000 (in Microsoft Word™) |
| 27N01111 | Directory | |
| 27N1111C.wp | Cover sheet for SC 27 N 1111 (in WordPerfect™) | |
| 27N11111.wp | Pages 1-40 for SC 27 N 1111 (in WordPerfect™) | |
| 27N11112.wp | Annex A-C for SC 27 N 1111 (in WordPerfect™) | |
| 27N11113.pdf | Annex D for SC 27 N 1111 (in PDF) |
| J1N02222 | Directory | |
| J1N2222.rtf | JTC 1 N 2222, including cover sheet (in RTF) |
----------------------
Annex C
8859-1 Character Set
| Bit | Name | Example | |
| Combin | |||
| ation | |||
| 4 | |||
| 02/00 | Space | ||
| 02/01 | Exclamation Mark | ||
| 02/02 | Quotation Mark | ||
| 02/03 | Number Sign | ||
| 02/04 | Dollar Sign | ||
| 02/05 | Percent Sign | ||
| 02/06 | Ampersand | ||
| 02/07 | Apostrophe | ||
| 02/08 | Left Parenthesis | ||
| 02/09 | Right Parenthesis | ||
| 02/10 | Asterisk | ||
| 02/11 | Plus Sign | ||
| 02/12 | Comma | ||
| 02/13 | Hyphen-Minus | ||
| 02/14 | Full Stop | ||
| 02/15 | Solidus | ||
| 03/00 | Digit Zero | ||
| 03/01 | Digit One | ||
| 03/02 | Digit Two | ||
| 03/03 | Digit Three | ||
| 03/03 | Digit Four | ||
| 03/05 | Digit Five | ||
| 03/06 | Digit Six | ||
| 03/07 | Digit Seven | ||
| 03/08 | Digit Eight | ||
| 03/09 | Digit Nine | ||
| 03/10 | Colon | ||
| 03/11 | Semicolon | ||
| 03/12 | Less-Than Sign | ||
| 03/13 | Equals Sign | ||
| 03/14 | Greater-Than Sign | ||
| 03/15 | Question Mark | ||
| 04/00 | Commercial At | ||
| 04/01 | Latin Capital Letter A | ||
| 04/02 | Latin Capital Letter B | ||
| 04/03 | Latin Capital Letter C | ||
| 04/04 | Latin Capital Letter D | ||
| 04/05 | Latin Capital Letter E | ||
| 04/06 | Latin Capital Letter F | ||
| 04/07 | Latin Capital Letter G | ||
| 04/08 | Latin Capital Letter H | ||
| 04/09 | Latin Capital Letter I | ||
| 04/10 | Latin Capital Letter J | ||
| 04/11 | Latin Capital Letter K | ||
| 04/12 | Latin Capital Letter L | ||
| 04/13 | Latin Capital Letter M | ||
| 04/14 | Latin Capital Letter N | ||
| 04/15 | Latin Capital Letter 0 | ||
| 05/00 | Latin Capital Letter P | ||
| 05/01 | Latin Capital Letter Q | ||
| 05/02 | Latin Capital Letter R | ||
| 05/03 | Latin Capital Letter S | ||
| 05/04 | Latin Capital Letter T | ||
| 05/05 | Latin Capital Letter U | ||
| 05/06 | Latin Capital Letter V | ||
| 05/07 | Latin Capital Letter W | ||
| 05/08 | Latin Capital Letter X | ||
| 05/09 | Latin Capital Letter Y | ||
| 05/10 | Latin Capital Letter Z | ||
| 05/11 | Left Square Bracket | ||
| 05/12 | Reverse Solidus | ||
| 05/13 | Right Square Bracket | ||
| 05/14 | Circumflex Accent | ||
| 05/15 | Low Line | ||
| 06/00 | Grave Accent | ||
| 06/01 | Latin Small Letter A | ||
| 06/02 | Latin Small Letter B | ||
| 06/03 | Latin Small Letter C | ||
| 06/04 | Latin Small Letter D | ||
| 06/05 | Latin Small Letter E | ||
| 06/06 | Latin Small Letter F | ||
| 06/07 | Latin Small Letter G | ||
| 06/08 | Latin Small Letter H | ||
| 06/09 | Latin Small Letter I | ||
| 06/10 | Latin Small Letter J | ||
| 06/11 | Latin Small Letter K | ||
| 06/12 | Latin Small Letter L | ||
| 06/13 | Latin Small Letter M | ||
| 06/14 | Latin Small Letter N | ||
| 06/15 | Latin Small Letter O | ||
| 07/00 | Latin Small Letter P | ||
| 07/01 | Latin Small Letter Q | ||
| 07/02 | Latin Small Letter R | ||
| 07/03 | Latin Small Letter S | ||
| 07/04 | Latin Small Letter T | ||
| 07/05 | Latin Small Letter U | ||
| 07/06 | Latin Small Letter V | ||
| 07/07 | Latin Small Letter W | ||
| 07/08 | Latin Small Letter X | ||
| 07/09 | Latin Small Letter Y | ||
| 07/10 | Latin Small Letter Z | ||
| 07/11 | Left Curly Bracket | ||
| 07/12 | Vertical Line | ||
| 07/13 | Right Curly Bracket | ||
| 07/14 | Tilde | ||
| 10/00 | No-Break Space | ||
| 10/01 | Inverted Exclamation Mark | ||
| 10/02 | Cent Sign | ||
| 10/03 | Pound Sign | ||
| 10/04 | Currency Sign | ||
| 10/05 | Yen Sign | ||
| 10/06 | Broken Bar | ||
| 10/07 | Section Sign | ||
| 10/08 | Diaeresis | ||
| 10/09 | Copyright Sign | ||
| 10/10 | Feminine Ordinal Indicator | ||
| 10/11 | Left-Pointing Double Angle Quotation Mark | ||
| 10/12 | Not Sign | ||
| 10/13 | Soft Hyphen | ||
| 10/14 | Registered Sign | ||
| 10/15 | Macron | ||
| 11/00 | Degree Sign | ||
| 11/01 | Plus-Minus Sign | ||
| 11/02 | Superscript Two | ||
| 11/03 | Superscript Three | ||
| 11/04 | Acute Accent | ||
| 11/05 | Micro Sign | ||
| 11/06 | Pilcrow Sign | ||
| 11/07 | Middle Dot | ||
| 11/08 | Cedilla | ||
| 11/09 | Superscript One | ||
| 11/10 | Masculine Ordinal Indicator | ||
| 11/11 | Right-Pointing Double Angle Quotation Mark | ||
| 11/12 | Vulgar Fraction One Quarter | ||
| 11/13 | Vulgar Fraction One Half | ||
| 11/14 | Vulgar Fraction Three Quarters | ||
| 11/15 | Inverted Question Mark | ||
| 12/00 | Latin Capital Letter A With Grave | ||
| 12/01 | Latin Capital Letter A With Acute | ||
| 12/02 | Latin Capital Letter A With Circumflex | ||
| 12/03 | Latin Capital Letter A With Tilde | ||
| 12/04 | Latin Capital Letter A With Diaeresis | ||
| 12/05 | Latin Capital Letter A With Ring Above | ||
| 12/06 | Latin Capital Letter Ae | ||
| 12/07 | Latin Capital Letter C With Cedilla | ||
| 12/08 | Latin Capital Letter E With Grave | ||
| 12/09 | Latin Capital Letter E With Acute | ||
| 12/10 | Latin Capital Letter E With Circumflex | ||
| 12/11 | Latin Capital Letter E With Diaeresis | ||
| 12/12 | Latin Capital Letter I With Grave | ||
| 12/13 | Latin Capital Letter I With Acute | ||
| 12/14 | Latin Capital Letter I With Circumflex | ||
| 12/15 | Latin Capital Letter I With Diaeresis | ||
| 13/00 | Latin Capital Letter Eth (Icelandic) | ||
| 13/01 | Latin Capital Letter N With Tilde | ||
| 13/02 | Latin Capital Letter O With Grave | ||
| 13/03 | Latin Capital Letter O With Acute | ||
| 13/04 | Latin Capital Letter O With Circumflex | ||
| 13/05 | Latin Capital Letter O With Tilde | ||
| 13/06 | Latin Capital Letter O With Diaeresis | ||
| 13/07 | Multiplication Sign | ||
| 13/08 | Latin Capital Letter O With Stroke | ||
| 13/09 | Latin Capital Letter U With Grave | ||
| 13/10 | Latin Capital Letter U With Acute | ||
| 13/11 | Latin Capital Letter U With Circumflex | ||
| 13/12 | Latin Capital Letter U With Diaeresis | ||
| 13/13 | Latin Capital Letter Y With Acute | ||
| 13/14 | Latin Capital Letter Thorn (Icelandic) | ||
| 13/15 | Latin Small Letter Sharp S (German) | ||
| 14/00 | Latin Small Letter A With Grave | ||
| 14/01 | Latin Small Letter A With Acute | ||
| 14/02 | Latin Small Letter A With Circumflex | ||
| 14/03 | Latin Small Letter A With Tilde | ||
| 14/04 | Latin Small Letter A With Diaeresis | ||
| 14/05 | Latin Small Letter A With Ring Above | ||
| 14/06 | Latin Small Letter Ae | ||
| 14/07 | Latin Small Letter C With Cedilla | ||
| 14/08 | Latin Small Letter E With Grave | ||
| 14/09 | Latin Small Letter E With Acute | ||
| 14/10 | Latin Small Letter E With Circumflex | ||
| 14/11 | Latin Small Letter E With Diaeresis | ||
| 14/12 | Latin Small Letter I With Grave | ||
| 14/13 | Latin Small Letter I With Acute | ||
| 14/14 | Latin Small Letter I With Circumflex | ||
| 14/15 | Latin Small Letter I With Diaeresis | ||
| 15/00 | Latin Small Letter Eth (Icelandic) | ||
| 15/01 | Latin Small Letter N With Tilde | ||
| 15/02 | Latin Small Letter O With Grave | ||
| 15/03 | Latin Small Letter O With Acute | ||
| 15/04 | Latin Small Letter O With Circumflex | ||
| 15/05 | Latin Small Letter O With Tilde | ||
| 15/06 | Latin Small Letter O With Diaeresis | ||
| 15/07 | Division Sign | ||
| 15/08 | Latin Small Letter O With Stroke | ||
| 15/09 | Latin Small Letter U With Grave | ||
| 15/10 | Latin Small Letter U With Acute | ||
| 15/11 | Latin Small Letter U With Circumflex | ||
| 15/12 | Latin Small Letter U With Diaeresis | ||
| 15/13 | Latin Small Letter Y With Acute | ||
| 15/14 | Latin Small Letter Thorn (Icelandic) | ||
| 15/15 | Latin Small Letter Y With Diaeresis |
Annex D
Document Classification List
| ||
| Official Publications | ||
| Procedural Documentation | FYI | P, D, E, Open |
| ISO TC Communique | FYI | P, D, E, Open |
| Published International Standard | FYI | Defined by ISO/IEC |
| Published Amendment | FYI | Defined by ISO/IEC |
| Published Technical Report | FYI | Defined by ISO/IEC |
| Published Technical Corrigendum | FYI | Defined by ISO/IEC |
| Project-related Documents | ||
| Proposed NP
(proposal under review by WG or SC) | COM or LB | P, D, E, Open* |
| Text for NP ballot
(text submitted to JTC 1 for ballot) | LB | P, D, E, Open* |
| Working Draft Text (for information or comment) | FYI or COM | P, D, E, Open* |
| Working Draft Amendment Text (for information or comment) | FYI or COM | P, D, E, Open* |
| Working Draft Technical Report Text (for information or comment) | FYI or COM | P, D, E, Open* |
| Text for CD ballot or comment | LB or COM | P, D, E, Open* |
| Text for PDAM ballot or comment | LB or COM | P, D, E, Open* |
| Text for PDTR ballot or comment | LB or COM | P, D, E, Open* |
| Text for PDISP ballot or comment | LB or COM | P, D, E, Open* |
| Defect Report | COM | P, D, E, Open* |
| Text for DIS ballot | ITTF | P, D, E, Def |
| Text for DAM ballot | ITTF | P, D, E, Def |
| Text for DTR ballot | LB | P, D, E, Def |
| Text for DISP ballot | ITTF | P, D, E, Def |
| Text for DCOR ballot | LB | P, D, E, Def |
| Revised DIS text for NB review or ITU-T action | FYI | P, D, E, Def |
| Revised DAM text for NB review or ITU-T action | FYI | P, D, E, Def |
| Revised DTR text for NB review or ITU-T action | FYI | P, D, E, Def |
| Revised DCOR text for NB review or ITU-T action | FYI | P, D, E, Def |
| Final Text Submitted for IS Publication | ITTF | P, D, E, Def |
| Final Text Submitted for AMD Publication | ITTF | P, D, E, Def |
| Final Text Submitted for TR Publication | ITTF | P, D, E, Def |
| Final Text Submitted for ISP Publication | ITTF | P, D, E, Def |
| Final Text Submitted for COR Publication | ITTF | P, D, E, Def |
| Summary of Voting/Table of Replies | FYI or ACT | P, D, E, Def |
| Disposition of Comments | FYI or COM | P, D, E, Def |
| Instructions to editor | ACT | P, D, E, Def |
| Notice of Publication | FYI | P, D, E, Open |
| National Body Contribution | FYI, COM, or ACT | P, D, E, Def |
| OfficerÕs Contribution
(Contribution from Chair, Convener, Rapporteur, etc.) | FYI or COM | P, D, E, Def |
| Liaison Organization Contribution | FYI, COM, or ACT | P, D, E, Def |
| Outgoing Liaison Statement | FYI or ACT | P, D, E, Def |
| Request for Periodic Review | ACT | P, D, E, Def |
| Administrative Documents | ||
| Document Register | FYI | P, D, E, Open |
| Management Report | FYI | P, D, E, Open |
| Secretariat Report | FYI or ACT | P, D, E, Open |
| Programme of Work | FYI or ACT | P, D, E, Open |
| Program Extension Document | ACT | P, D, E, Open |
| Standing Document | FYI | P, D, E, Open |
| Meeting Announcement | FYI or ACT | P, D, E, Open |
| Meeting Agenda | FYI | P, D, E, Open |
| Call for delegates | ACT | P, D, E, Open |
| Logistical information for meeting | FYI | P, D, E, Open |
| Meeting Report | FYI | P, D, E, Open |
| Resolutions | FYI | P, D, E, Open |
| Call for officer | ACT | P, D, E, Def |
| Vote on officer nomination | LB | P, D, E, Def |
| Notification of appointment of officer | FYI | P, D, E, Open |
| Information from SC Secretariat | FYI, COM, or ACT | P, D, E, Def |
| Information from JTC1 Secretariat | FYI or COM | P, D, E, Def |
| Information from ISO Central Secretariat | FYI or COM | varies |
| Information from IEC Central Office | FYI or COM | varies |
| Information from ITTF | FYI or COM | varies |
| Press Release | FYI | P, D, E, Open |
| National Body Activity Report | FYI | P, D, E, Def |
| Request for comments | COM | P, D, E, Def |
| Other document | varies | varies |
Action Identifiers
| Identifier | Action (Examples) |
| LB | TC or SC letter ballot (NP/CD/PDAM/PDTR for ballot) |
| COM | For comment (WD/CD for comment; Strategic Plan; new procedural document) |
| ACT | Action required by identified group (Summary of Voting for consideration at Editing Meeting; National Body Contribution or Incoming Liaison Statement for consideration at WG meeting ) |
| ITTF | ITTF action expected (Revised CD/PDAM to ITTF for DIS/DAM registration; revised DIS/DAM/DTR/DCOR to ITTF for publication) |
| FYI | For information (Document Register; Disposition of Comments or Meeting Report) |
Acceptable Forms of Distribution
Each Secretariat shall maintain a formal distribution list as
defined in Section 8.3 of the ISO/IEC JTC 1 Directives
(i.e. the list includes Participating (P) and Liaison (L) members,
the JTC 1 Secretariat and the ITTF, as well as the appropriate
committee officers). Secretariats may establish separate distribution
lists including additional addresses (i.e., individual experts,
etc.) for the exchange of informal communications.
| Abbreviation | Definition |
| P | Paper |
| D | Diskette |
| E | E-mail distribution list |
| Def | Defined-access FTP or WWW site (access limited to participants in the ISO system*) |
| Open | Open-access FTP or WWW site (no restrictions or passwords required) |
| Open* | Open-access FTP or WWW site during the one year trial approved by ISO Council in January 1997 |
* The ISO standardisation process encourages the widest possible
dissemination of the working documents needed for preparing standards
free of charge within the ISO system to ensure that all interested
parties have the opportunity to contribute to the development
of a standard. In this context, the ISO system should be understood
to mean the member bodies of ISO, specifically those who have
elected to be P-members of a particular ISO committee (although
O-members and non-members are entitled to receive documentation
on request), liaison organisations, the delegates accredited by
ISO members and liaison organisation to participate in committee
meetings, experts appointed to ISO working groups, members of
national committees corresponding to an ISO committee and their
sponsoring organisations (e.g. trade associations, government
departments, etc.). ISO/TC/SC working documents are not intended
for free distribution outside the ISO system as defined above.
It may be noted that the POCOSA agreement allows the member bodies
to sell TC/SC working documents to those outside the system.
ANNEX E
PROPOSED TABLE OF RECOMMENDED FORMATS
As there are different acceptable file formats, the JTC 1 Ad Hoc
on Strategy for Implemeting IT has developed the following table
of recommended file formats based on final use of a document.
| Simple Administrative Document | ||||||
| Simple Technical | ||||||
| ISO/IEC Standard in preparation | ||||||
| Joint ISO/IEC and ITU-T Standard/Recommendation in Preparation | ||||||
| Document intended for Web page browsing | ||||||
| Complex * document in revisable form | ||||||
| Complex document in non-revisable form | ||||||
| Document needing template as defined in this document |
* Complex: Denotes the use of other than simple tables or graphics.
Possibly also a function of volume/structure.
KEY
| HR | Highly recommended |
| - | No guidance |
| IA | If template available |
| NR | Not recommended |
| P | Possible/Plausible |
ANNEX F
Field Name Table
| ||||
| Technical Committee/Subcommittee/WG | YY | |||
| Document N # | XXXX | |||
| Date assigned/circulated | CCYY-MM-DD | |||
| Backward pointer (Replaces/Supersedes Doc N #) | XXXX | |||
| Document type | see Annex A | |||
| Document title
(w/ ISO/IEC and ITU-T designation, if appropriate) | text | |||
| Source | text | |||
| Project # | 1.xx.xx.xx | |||
| Status
(including info. on where/when document or responses will be considered, if appropriate) | text | |||
| Action identifier | see Annex A | |||
| Due date | CCYY-MM-DD | |||
| Distribution | text | |||
| Medium | see Annex A | |||
| Diskette serial # | XXX | |||
| Approximate # of pages | XX |
* Format and delimiters of human-readable and machine-readable
README files to be provided.