From carson@siggraph.org Sat Jun 10 11:01:16 1995 Received: from siggraph.org by dkuug.dk with SMTP id AA13077 (5.65c8/IDA-1.4.4j for ); Sat, 10 Jun 1995 23:01:31 +0200 Received: from [192.187.162.141] (carson.slip.netcom.com [192.187.162.141]) by siggraph.org (8.6.10/8.6.4) with SMTP id QAA25076 for ; Sat, 10 Jun 1995 16:01:16 -0500 Date: Sat, 10 Jun 1995 16:01:16 -0500 Message-Id: Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" To: SC24@dkuug.dk From: carson@siggraph.org (Steve Carson) Subject: Golden Rules for Meetings X-Charset: ASCII X-Char-Esc: 29 With the next SC24 Plenary less than a month away I thought I would pass on the following set of rules for meetings that was circulated in a recent mailing from the IEC to its SC chairs. I hope our SC24 Convenors and Rapporteurs will find this information useful: Golden Rules for Meetings Standardization is based on the consensus between parties. "Meetings" are a priviledged mode of work to achieve such a consensus. People who participate in meetings usually have different responsibilities. Their viewpoints and expectations may differ. However, in order to be successful some basic rules need to be respected by all participants in meetings. These Golden Rules are reproduced below as they can be of help to YOU when acting as chairman, convenor, expert, delegate or secretary. Please make good use of them. 1. Prepare all meetings meticously: - Ensure timely notification of meetings. - Prepare and circulate agenda for meetings well in advance. - Are relevant documents at hand? - Is the meeting room suitably prepared and all materials available? 2. State clear objectives for meetings. 3. Adhere to agreed time scales. 4. Stick to the agenda. 5. Summarize discussions from time to time. 6. Listen! Don't interrupt! 7. Be to the point and keep it short. 8. Know when to say "NO", but offer alternatives. 9. State decisions arising from meetings and allocate responsibilities. 10. Follow-up on decisions and actions in line with target dates. Steve Carson Chair, ISO/IEC JTC1/SC24 --------------------------------------------------------- Steve Carson phone: +1-505-521-7399 GSC Associates Inc. fax: +1-505-521-9321 5272 Redman Road e-mail: carson@siggraph.org PO Box 8698 Las Cruces, NM 88006-8698 USA ---------------------------------------------------------