From carson@siggraph.org Thu Apr 6 03:48:31 1995 Received: from siggraph.org by dkuug.dk with SMTP id AA01788 (5.65c8/IDA-1.4.4j for ); Thu, 6 Apr 1995 15:48:54 +0200 Received: from [192.187.162.141] (carson.slip.netcom.com [192.187.162.141]) by siggraph.org (8.6.5/8.6.4) with SMTP id IAA05959 for ; Thu, 6 Apr 1995 08:48:31 -0500 Date: Thu, 6 Apr 1995 08:48:31 -0500 Message-Id: Mime-Version: 1.0 Content-Type: text/plain; charset="us-ascii" To: SC24@dkuug.dk From: carson@siggraph.org (Steve Carson) Subject: New Procedures Text X-Charset: ASCII X-Char-Esc: 29 ISO/IEC JTC1/SC6 N 9404 Date: 17 March 1995 ISO/IEC JTC1/SC6 TELECOMMUNICATIONS AND INFORMATION EXCHANGE BETWEEN SYSTEMS Secretariat: U.S.A. (ANSI) Title: New SC 6 Procedures for the Development and Approval of Standards in Cooperation with the Internet Society Status: In accordance with Resolution 10 of the ISO/IEC JTC 1 Plenary Meeting in Geneva, Switzerland, October 1994, and pursuant to decisions at the ISO/IEC JTC 1/SC 6 HoD/C Meeting in Beppu, Japan, March 1995, the attached set of proposed procedures for working with the Internet Society is submitted for review by representatives of SCs 6, 18, 21, 24 and 29, the ITTF, the Internet Society and the JTC 1 Secretariat. This document will serve as a basis for discussion at a Spring 1995 meeting in New York City (USA) to review procedures for working with the Internet Society. Action: For information to the National Bodies and Liaison Organizations of SC 6 and for review at a meeting to develop procedures for working with the Internet Society. -------------------------------------------------------------- INTRODUCTION This document provides for changes in procedures that will assist SC 6 in the development of standards done in cooperation with the Internet Society. It is particularly important for those projects for which collaboration leading to a common text has been agreed between SC 6 and the Internet Society. It must be understood that the common text objective may be met by making normative reference in a JTC 1 standard to an existing Internet standard (RFC). 1. Electronic mail communication and voting The SC 6 Secretariat shall establish a list of electronic mail (Email) names and addresses that includes as many as possible of the SC 6 national body (NB) secretariats and heads of delegation and working group (WG) secretariats and convenors. Those who do not have Email addresses may be listed with facsimile numbers. This list will be updated and distributed as often as necessary to those listed on it, so that each one has access to this communication method. The Email transmission system will, as soon as practical, replace paper and supplement document distribution via diskette. The Email transmission system may be used to distribute drafts, to submit NB comments and contributions, to distribute letter ballots at the SC 6 level and to submit NB responses to letter ballots. In addition, the appropriate WG secretariats or convenors shall each establish a list of Email names and addresses that includes as many as possible of the WG participants. Those who do not have Email addresses may be listed with facsimile numbers. This list will be updated and distributed as often as necessary to those listed on it, so that each one has access to this communication method. These WG Email lists will be used for implementation of Item 5 below. 2. New Work Item Proposals (NP) NPs for collaborative work shall always be submitted to JTC 1 by SC 6. The Chairman of SC 6 and the Chairman of the Internet Engineering Task Force (IETF) shall discuss the need for collaboration on specific standards and develop agreement on those standards for which collaboration should be recommended. For each of these cases where an SC 6 project does not already exist, the two chairmen shall develop a statement of the material content for the New Work Item Proposal (NP). The SC 6 Secretariat shall then prepare and distribute to the SC 6 NBs (via the Email distribution list) an expedited letter ballot for the NP. The normal NP Email ballot period shall be four weeks. If the ballot is approved within SC 6, the NP shall then be forwarded to JTC 1 for formal approval of the new project according to existing JTC 1 procedures. When approved, the SC 6 Secretariat shall allocate the project to the appropriate SC 6 Working Group. 3. Appointment of SC 6 Project Editor. For collaborative work, the SC 6 Project Editor shall always be appointed by SC 6. For each identified and approved project, the Chairman of SC 6, in consultation with the appropriate SC 6 Working Group Convenor, shall nominate an SC 6 Project Editor, who should be either the same person serving as IETF Editor or someone who will work closely with the IETF Editor. This proposed SC 6 Project Editor, if endorsed by the appropriate SC 6 Working Group, will be recommended for formal approval at the next SC 6 plenary meeting. 4. Duties of Project Editor. For SC 6, the Project Editor is responsible for maintaining the document until it is approved for publication. He or she shall transmit electronic copies of the appropriate text and accompanying material to the SC 6 Secretariat, who shall disseminate these to the SC 6 national body distribution list for comment or ballot. The preferred format for document distribution in the development period may be defined as an ISO 646:IRV seven-bit ASCII text file. Before the final text is submitted to ITTF for publication, the Project Editor is responsible for converting it to the required format in accordance with ISO/IEC Directives, Part 3. 5. Comments on Draft Standards Where a common text standard is being developed and evaluated, the text will be made available by both organizations. The IETF draft standards texts (RFCs) will be made available electronically, and the appropriate WG secretariat or convenor shall distribute either (1) notification about availability of each text or (2) a copy of the text, to the WG Email distribution list. WG participants shall obtain remote electronic access to the RFCs as needed and establish a mechanism for the return of national body comments simultaneously to IETF and to the WG Email distribution list. 6. SC 6 Letter Ballots Upon formal notification from the WG Convenor that the WG has reached consensus that the text is ready for SC 6 ballot, the ballot process shall commence. This normally will be done as soon as a decision has been made in the Internet Working Group that the IETF RFC is stable and ready to be sent to the Internet Engineering Steering Group (IESG) for final approval. The SC 6 Secretariat shall distribute electronic mail ballots to the SC 6 Email distribution list for approval at the CD or PDAM stage. SC 6 NBs shall respond within a ballot period of four weeks. The SC 6 Secretariat shall summarize the responses in a message to the Email distribution list. The Project Editor shall modify the document as necessary. If substantive changes are required to obtain agreement, a subsequent reballot will be performed. The objective is final SC 6 approval of a stable document before submitting a text to JTC 1 for DIS or DAM ballot. 7. JTC 1 Letter Ballots The ballot at the DIS or DAM level will be conducted in a manner according to the existing JTC 1 procedures. The goal is to schedule the beginning of the JTC 1 ballot during the public review period that precedes final approval by IESG. Ballot results, including comments, shall be sent to the responsible Project Editor and the SC 6 Email distribution list. The assigned Project Editor shall be responsible for resolving negative comments, using the SC 6 Email distribution list. If resolution by Email is not possible, the Project Editor will schedule and convene a ballot resolution group meeting. 8. Publication The Project Editor shall produce the final text for publication and send it to the ITTF. The goal is to have common text for standards of both JTC 1/SC 6 and IETF. --------------------------------------------------------- Steve Carson phone: +1-505-521-7399 GSC Associates Inc. fax: +1-505-521-9321 5272 Redman Road e-mail: carson@siggraph.org PO Box 8698 Las Cruces, NM 88006-8698 USA ---------------------------------------------------------